Question not listed? Contact us.
Question about publication process? Look here for answers.
How does the conference relate to the knowledge community?
Participation in the conference is often the first step in becoming a member of the knowledge community. Attending the conference allows you to present your ideas, network with colleagues, discuss issues affecting research and practice within the community, and make suggestions for future conference themes, locales, directions. Other methods of participation in the knowledge community include participating in peer review, publishing in related journals or book series, and contributing to community newsletter.
Do you provide invitation or visa letters to attend the conference?
Yes. We do provide invitation or visa letters to anyone with a paid registration. Please send your request to firstname.lastname@example.org. Please be aware that if a registration is cancelled, we must contact the embassy to revoke the invitation letter.
NOTE: Any specific questions regarding visas should be directed to your local government, embassy or immigration office. Regulations vary from country to country, and often times from year to year. As a result, Common Ground is not in a position to advise in this area.
What do I need to submit at the proposal stage?
The online submission form requests information on the author, a brief abstract of the presentation (for subsequent inclusion in the conference program), and a succinct summary of the work which includes the information specified in the Proposal Guidelines. For more information, please see Submitting Your Work: Conference Presentations.
What does a virtual presentation mean?
If you are unable to attend the conference in person, a virtual proposal/presentation and virtual registration allow you to become part of the knowledge community, submit a paper for community peer-review and possible publication in the journal, and receive a one-year subscription to the electronic version of the journal. We encourage you to upload a video of your presentation to the Conference YouTube Channel, but that is not required. We are also experimenting with more ways to participate virtually in the Conference--by making your presentation available to conference participants onsite, allowing online access to plenary speeches, or other forms of virtual interaction.
Can I change my proposal from in-person presentation to virtual or vice versa?
Yes. You can change your proposal type at any time prior to the conference. Please send your request to email@example.com
Can I change my proposal after it has been submitted?
Once your proposal has been submitted, we do not allow return access to the proposal submission form. This is so we can maintain control over the papers submitted, and so people cannot decide to present on a completely different subject once their original proposal has been accepted. However, if people do want to make minor changes, they can do so by emailing our support team at firstname.lastname@example.org
Is there a limit on the number of papers I can present at the conference?
As a matter of fairness and as a function of the scheduling process, each presented paper must have a separate registered author. You may co-author up to 3 presented papers, but there must be 3 registered participants--one available to present each of the three papers. In other words, there must be at least one, paid, in-person registration per paper presented at the conference.
I’m having trouble with the forms on the conference website. What should I do?
You need to submit a proposal through the online submission system. This process will gather all the initial information we need in a format suitable for publication on the conference website and in the conference program book. However, if you are having difficulties, please contact email@example.com.
How long will it take me to find out whether my proposal has been accepted?
Proposals are generally reviewed and responded to within 4 weeks. If you would like to make sure you have a response regarding acceptance in time to take advantage of the registration deadlines, be sure to submit your proposal at least 4 weeks prior to the registration deadline.
When will the conference program be available?
The first draft of the conference program will be available approximately 8 weeks prior to the conference. If you have an accepted proposal AND have a paid registration prior to the regular registration deadline, your presentation date and session type will be available at that time. If you submit a proposal after the regular proposal submission deadline and register before the final registration deadline for in-person presentations, your presentation will appear in the online program 2-4 weeks prior to the conference and in the printed program. See Registration Deadlines for more information.
Can I request the date/time of my session in advance of the conference?
If you register prior to the regular registration deadline, we will make every effort to accommodate your scheduling requests. Unfortunately, we cannot accommodate scheduling requests on proposals or registrations received after this date. See Registration Deadlines section for more information.
I can’t come to the conference this year. How can I be kept informed of future conferences?
Enter your name and email address to be added to the newsletter list. Also, all previous conference attendees are notified of future conferences through regular mailings.
What does the registration fee cover?
A full registration for in-person participation includes the following: attendance at plenary presentations and all conference sessions on all conference days; all lunches, coffee breaks, and reception; printed program and other conference materials; one year subscription to journal; receipt of online newsletters and other community news; opportunity to submit your conference paper for peer review and possible publication in the journal. Note: this applies to discounted rates, as well (early registration, student, other special discounts).
One day in-person registration includes all of the above, except for attendance, lunches, etc. at one day of the conference.
Virtual registration fees incude: one year subscription to journal; receipt of online newsletters and other community news; opportunity to submit your conference paper for peer review and possible publication in the journal.
How do I get a copy of my registration invoice?
Please contact firstname.lastname@example.org to request a copy of your registration invoice.
If I am unable to attend, will you refund my fees? What is the cancellation policy?
If you are unable to attend the conference, and are unable to transfer your registration to another person, you may request a refund of your conference registration fee. You need to send us a written request via email. The amount you are refunded will depend upon the date we receive your request. See complete information regarding cancellation and refund policies here.
Can I transfer my conference fees to my colleague, as I cannot attend the conference?
Attendee substitutions are allowed, but notification must be made in writing via email. Registrants who fail to attend the conference and do not notify Common Ground Publishing are responsible for full payment.
Are there any scholarships available?
Yes. A limited number of Graduate Scholar Awards will be granted for research students to attend the conference. In return, they will be asked to be a chairperson in parallel sessions during the entire length of the conference (except the session in which they are presenting). Applicants are required to have an accepted proposal for a conference presentation. Chairing guidelines will be provided, including the format of session introductions, managing time, and question and answer. A reference letter will be provided to each Graduate Scholar at the end of the conference upon request. See Graduate Scholar Awards for more information.
Is there a Group discount available?
Yes. The Group Registration Rate of $US400 per person is available for five (5) or more participants from the same institution/organization, registering at the same time. This discount cannot be combined with any other discounted rate. Please download and complete the Group Registration Form. Attach the completed form to an email, and send it to the email address at the top of the form.
Will I get an Attendance Certificate?
Attendance letters are provided onsite upon request or emailed to attendees upon request within 1-2 weeks post-conference. If you would like an attendance letter for a conference that you previously attended, please email us email@example.com.
Are there any sponsorships or exhibit spaces available?
Common Ground Publishing offers a number of opportunities for organizations or groups who might want to offer sponsorship to our conferences. We ask that interested organisations are linked with the themes of the conference and are willing to connect with the conference community. Allow us to help you increase exposure of your organization or group within our community of engaged and enthusiastic academics, undergraduate and graduate students, teachers, practitioners and professionals. To review available opportunities, please see our Sponsorship information.
How could we host the conference?
We are always looking for future venues and collaborations. If you would like to consider hosting a future conference, please read the Community area of this website, and email us at firstname.lastname@example.org.
May I invite my aunt and her grandchild – who are coming with me on holidays, but not attending the conference – to the optional conference activities?
Yes, of course you may. Accommodation, dinner, tours and other extras for non-participants may also be ordered through the registration process. If you have already registered and wish to add these on at a later date, please email our support team at email@example.com